Royce 306 A/V Guide

Setting up the display carts

• Position the carts in the room as desired. DO NOT MOVE/ADJUST THE CARTS USING THE TV SCREENS. THIS WILL BREAK THEM. Instead, move the carts using the metal support in the center of the cart, or by using the metal shelf extending from the cart. Control for equipment in the room can be found on the shelves of the carts.

  • Cart #1:

    • Samsung TV Remote

    • Logitech Webcam Remote

    • Input Remote

  • Cart #2:

    • Samsung TV Remote

Open

Open

Powering on the TVs and Mac Mini

1. Power on and off the TVs using the Samsung remote located on the metal shelves. One remote can control both TVs.

2. If you want to use the Mac Mini on Cart #1, press the power button on the back-right side of the computer. The power button is not visible, so you'll have to feel for it.

3. Remember to shut down the Mac Mini before leaving the room. You can do this by pressing the Apple logo located at the top left of the screen and selecting shutdown.

Using the Mac Mini, and hosting Zoom meetings with it.

1. Locate the wireless keyboard and mouse for the Mac Mini

Open

2. If the devices are not responding make sure the keyboard and mouse are both turned to the “on” position.

3. Log into user Royce 306 (there is no password set for this user account)

Open

1. Once logged into the Mac Mini open the Zoom application and log in using your user account.

   1. Be sure the previous user is logged out before starting or joining a meeting!

2. Zoom audio settings should be set as such:

   1. Microphone: MG-XU

   2. Speakers: Same as system (MG-XU)

   3. Webcam: Logi Rally Camera

Open

3. If the image appears blurry, be sure the check the box for “HD” in your Zoom video settings.

4. For information on setting up the webcam and microphones, see the sections below titled “Logitech webcam setup” and “Shure microphones”.

Using laptop with cart set up

OPTION #1:

1. Plug the HDMI into the laptop

   1. You may need the USB-C adapter for your computer

Open

OPTION #2:

1. Plug device into “Barco Click Share” dongle

   1. Windows:

      1. Wait for pop-up prompt to install ClickShare app
         
         

         Open

         

          

      2. Once program installs the ClickShare app opens and ready for use
         
         

         Open

         

          

   2. Apple:

      1. ClickShare install disc appears on desktop
         
         

         Open

         

          

      2. Open and double-click “ClickShare_for_MacOSX” to start install for the ClickShare app
         
         

         Open

         

          

      3. Once program installs the ClickShare app opens and ready for use
         
         

         Open

         

          

   3. Once the device is connected and the application is running, the dongle/controller will glow with a solid WHITE light
      
      

      Open

      

       

   4. When button is pressed to share screen, the light will turn RED
      
      

      Open

      

       

2. Switch the input using Input Remote located on Cart #1

   1. “Input 2” for HDMI

   2. “Input 3” for Barco ClickShare

Open

5. Zoom audio settings should be set as such:

   1. Audio Mic: MG-XU

   2. Speakers: HDMI Spliter

   3. Camera: Logi Rally Camera

      1. Make sure to select the Logi Rally Camera as your laptop webcam may be automatically selected

** If the image appears blurry, be sure the check the box for “HD” in your Zoom video settings.

Logitech webcam setup

• Located in a fixed location near the exit door to the balcony – on the right side

Open

Open

** Webcam can be controlled/repositioned with Webcam Remote located on Cart #1

Open

Shure microphones

• Shure handheld mics

  • Located under the podium in microphone case/box.

Open

Open

•  

  • Turn the mic on by pressing down on the power button located in the center of the microphone handle. The light above the power button when illuminate green when powered on.

  • Hold down the button to turn off the microphone.

  • If the microphone does not power on, the batteries may be dead. Twist the lower part of the microphone to unscrew the case and access the AA batteries.