Faculty and Graduate Students as Editors

If your department has decided to allow both Faculty and/or Graduate Students to edit their own pages then the first few steps that must be taken are: 

1. Requesting a Username and Password for the departmental website from your SAO or Office Manager - the SAO or Office Manager will first have to create an actual user page for you before supplying you with a Username/Password to edit the page. 
2. SAOs - please assign all Faculty/Grad student ROLES as EDITORS - you will add them under the USERS tab in dashboard. Once complete, you will also need to assign them as the editor of their own page by going to the person's page (i.e. faculty or grad student page) in your dashboard and selecting their name at the bottom of the person's page (there will be a dropdown menu and select the person's name, then save the page). 
3. SAOs will use the first string of your UCLA email (i.e. jsmith@humnet.ucla.edu would have a username of jsmith) to create a username. You'll receive an email from the software we use to build the website, WordPress, that will prompt you to click a link to login with username - once logged in it will allow you to change your password at this time. We always recommend you use the same username supplied to you. 
4. Please bookmark the login page for your website which in most instances will be the URL of the landing page of your website along with the string attached of "/login" - ex: nelc.ucla.edu/login
5. You may be required to do a simple math equation each time you log in for security reasons.

Once you've created an account you will have full access to edit your own personal profile page that your SAO or office manager has created for you as either a faculty or graduate student. Here are some basics on inputting information into your own personal page.

If you have written an introductory paragraph about yourself, this would go in the main paragraph box - please note that there are field boxes found further down the page to include information such as Research, Education, Books:

You will notice there are quite a few formatting options in the toolbar. These are rules for basic text manipulation:

While the title of the page’s font size is predetermined, you can alter the size of text within the paragraph box by pulling down the box marked PARAGRAPH. We recommend the use of Header 3 for large text to create a consistency of font size throughout the website. That being said we don't recommend ever using text sizes that are larger than other text on the page, and to always use basic paragraph text in almost all instances of an introductory paragraph. 

The top toolbar will allow you to add: 

bold (B)

italic (I)

strike-thru (ABC)

style to your paragraph text. For the benefit of large lists, the top toolbar will also allow you to add both bullets and numbering to your list. The “ figure in the toolbar will allow you to add a blockquote on the page if you want to highlight particular piece of text in a unique way (this will insert a blue vertical bar next to the text). There is also a right, center and left alignment option. The insert link and remove link option is explained further on the next page. 

The bottom toolbar will allow you to add underline to your text, justify the text, add special characters, decrease/increase indents. The backwards/forwards direction arrows are an important toolbar feature as this will allow you to undo/redo typing/formatting with ease. 

Adding Information Besides What is Found in the Main Paragraph Box

1. Scrolling down, you will see fields marked with asterisks - these are the required fields that must be filled out for each person to have them appear on the website. Often the required fields are:
   1. First Name, Last Name, Position Title, Email, Phone
2. Once the required fields are complete you can basically fill in all fields you would like to include information for (i.e. office hours, Research) - many of these boxes will allow you to add styling such as bullet points, shading, etc. - please try to keep styling consistent throughout the people section of the website.
3. Towards the bottom of the page you will notice that you're able to add personal website, CV attachments. Click "ADD FILE" and upload from your desktop.
4. VERY IMPORTANT - you must select from the "People Categories" what section of the People portion of the website that person will appear in - your SAO or Office Manager should have already done this for you but if not please instruct them to do so for you.

Adding Photos

If you're wanting to insert an image onto your people page on the website, please note that unlike all other images on the website, the display size of the image you place for each person is already predetermined in regards to display size. 

To add an image: 

1. Under the main paragraph text box, directly below Person Details, you will find a option called "Photo" - click "ADD IMAGE."
2. Find the image you want to insert from your desktop, or use the drag/drop function of the desktop. 
3. Click the Preview button in the PUBLISH box to view the photo on the website page.

Occasionally when you've uploaded a photo it will appear distorted or cropped funny - please see this page for more information if this is the case 

Once you've inserted the media into the page you can still easily manipulate the way the image displays:

1. Click once on the image within the page and a pencil/X will appear - select the pencil to edit (clicking X will delete the photo so be careful!) - then select "edit image" from within the display box.
2. The first four icons displayed will allow you to adjust the alignment of the image.
3. If you wish to crop the photo, there is the option to do this. If you are unsure how please see instructions on this page.
4. As already noted, clicking the X at the beginning of the process will allow you to delete the image from the page.

Want to Add a Book (with cover image) to Your Page?

Adding books is a multi-step process that involves first adding the book you wish to display into your dashboard media library. To add a book(s) to the departmental website media library go to the BOOKS tab on the left side menu. Then:

1. Click "Add New."
2. Add a title for the book into "Add Title Here" field box. If your book has a subtitle please add this into the Subtitle field box further down the page. 
3. Add a primary author - the Word Press system will first require you to have published yourself as a Faculty member on your departmental website, as the "AUTHOR" field works on an auto-fill system in order to link faculty to books (and vice versa). To find your author name click the first letter of your last name and it should appear from the list of faculty. If it doesn't then that means you (or the faculty member you're trying to add) does not have a published page on the department website.
4. Additional Authors - if you wish to add additional authors who will not be appearing as Faculty members on your departmental website you can add their names to the "Additional Authors" field, adding a comma between each name.
5. Adding a book cover - adding a book cover image works exactly the same as adding a photo of a faculty member in which you'll link a media item from your desktop to the Word Press media library. We recommend only using book covers images which are vertically-designed otherwise they'll appear distorted or sideways. 
6. "Click to Show on Books Page" - click this if you want your book to appear on your department's published books page (if available). This would be in addition to the book appearing on your personal faculty page. 
7. Publisher and Published Date - these are optional. 
8. Book description - if you'd like to include a synopsis of your book, or a sample text, you may add this to the main text book at the top of the Add book page (under main title) - please note this text will only appear on the actual website page for the book, and nowhere else.
9. Preview or Publish - once finished adding a book click either "Preview" to preview your work, or Publish to the website. 

The final step is to link the book you just added to your actual faculty page. 

1. Go to your personal faculty page.
2. In the field "Books" click inside the text box and type the first letter of the title of your book and it should now appear as a book option to select. 
3. Please note that some UCLA department pages limit the number of books that can be displayed with covers to two. If this is the case then you can add more titles in the "Additional Works" field on your faculty page. 
4. The final step is to select the "update" box at the top of the page to ensure your book appears as a published item in your faculty page.  

Ready to Publish?

1. The Save Draft button will allow you to keep working on the page you’ve created at a later time without publishing. The Saved Draft will be found in the ALL PAGES section under PAGES.
2. The Preview button will allow you to view the page you’ve created on your actual UCLA website in a non-published format. Be sure to keep editing on the same original draft page, and not by accessing your edit from the Preview page on the live site as past changes may not appear.
3. When ready to publish to the live website, press Publish.
4. Move to Trash will remove a page from the live site, or delete a draft.
5. The Status feature will tell a user the current status of a file, whether in Draft or Published form

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