Faculty and Graduate Students as Editors

If your department has decided to allow both Faculty and/or Graduate Students edit their own pages then the first few steps that must be taken is:

1. Requesting a Username and Password for the departmental website from your SAO or Office Manager - the SAO or Office Manager will first have to create an actual user page for you before supplying you with a Username/Password to edit the page. 
2. They will use the first string of your UCLA email (i.e. jsmith@humnet.ucla.edu would have a username of jsmith) to create a username. You'll receive an email from the software we use to build the website, WordPress, that will prompt you to click a link to login with username - once logged in it will allow you to change your password at this time. We always recommend you use the same username supplied to you. 
3. Please bookmark the login page for you website which in most instances will be the URL of the landing page of your website along with the string attached of "/wp-admin" - ex: nelc.ucla.edu/wp-admin
4. You may required to do a simple math equation each time you log in for security reasons

Once you've created an account you will have full access to edit your own personal profile page that your SAO or office manager has created for you as either a faculty or graduate student. Here are some basics on inputting information into your own personal page.

If you have written an introductory paragraph about yourself, this would go in the main paragraph box:

You will notice there are quite a few formatting options in the toolbar. These are rules for basic text manipulation:

While the title of the page’s font size is predetermined, you can alter the size of text within the paragraph box by pulling down the box marked PARAGRAPH. We recommend the use of Header 3 for large text to create a consistency of font size throughout the website. That being said we don't recommend ever using text sizes that are larger than other text on the page, and to always use basic paragraph text in almost all instances of an introductory paragraph. 

The top toolbar will allow you to add: 

bold (B)

italic (I)

strike-thru (ABC)

style to your paragraph text. For the benefit of large lists, the top toolbar will also allow you to add both bullets and numbering to your list. The “ figure in the toolbar will allow you to add a blockquote on the page if you want to highlight particular piece of text in a unique way (this will insert a blue vertical bar next to the text) . There is also a right, center and left alignment option. The insert link and remove link option is explained further on the next page. 

The bottom toolbar will allow you to add underline to your text, justify the text, add special characters, decrease/increase indents. The backwards/fowards direction arrows are an important toolbar feature as this will allow you to undo/redo typing/formatting with ease. 

ADDING INFORMATION BESIDES WHAT IS FOUND IN THE MAIN PARAGRAPH BOX

1. Scrolling down, you will see fields marked with asterisks - these are the required fields that must be filled out for each person to have them appear on the website. Often the required fields are:
   1. First Name, Last Name, Position Title, Email, Phone
2. Once the required fields are complete you can basically fill in all fields you would like to include information for (i.e. office hours, Research) - many of these boxes will allow you to add styling such as bullet points, shading, etc. - please try to keep styling consistent throughout the people section of the website
3. Towards the bottom of the page you will notice that you're able to add personal website, CV attachments. Click "ADD FILE" and upload from your desktop.
4. VERY IMPORTANT - you must select from the "People Categories" what section of the People portion of the website that person will appear in - your SAO or Office Manager should have already done this for you but if not please instruct them to do so for you. 

ADDING PHOTOS

f you're wanting to insert an image onto your people page on the website, please note that unlike all other images on the website, the display size of the image you place for each person is already predetermined in regards to display size. 

To add an image: 

1. Under the main paragraph text box, directly below Person Details, you will find a option called "Photo" - click Add Image
2. Find the image you want to insert from your desktop, or use the drag/drop function of the desktop. 
3. Click the Preview button in the PUBLISH box to view the photo on the website page.

Occasionally when you've uploaded a photo it will appear distorted or cropped funny - please see this page for more information if this is the case 

Once you've inserted the media into the page you can still easily manipulate the way the image displays:

1. Click once on the image within the page and a pencil/x will appear - select the pencil to edit (clicking X will delete the photo so be careful!) - then select "edit image" from within the display box
2. The first four icons displayed will allow you to adjust the alignment of the image
3. If you wish to crop the photo, there is the option to do this. If you are unsure how please see instructions on this page
4. Clicking the X at the beginning of the process will allow you to delete the image from the page

READY TO PUBLISH?

1. The Save Draft button will allow you to keep working on the page you’ve created at a later time without publishing. The Saved Draft will be found in the ALL PAGES section under PAGES.

2. The Preview button will allow you to view the page you’ve created on your actual UCLA website in a non-published format. Be sure to keep editing on the same original draft page, and not by accessing your edit from the Preview page on the live site as past changes may not appear.

3. When ready to publish to the live website, press Publish.

4. Move to Trash will remove a page from the live site, or delete a draft.

5. The Status feature will tell a user the current status of a file, whether in Draft or Published form

Step-by-step guide

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