How to share Outlook calendar on Windows

When you share your Outlook calendar with people, they're able to add it directly to their calendar view in Outlook. Depending on the permission you give them, they can view your calendar or edit it.

Allow others to view your calendar

LEGACY

1. Click the Calendar icon in the lower-left corner of the Outlook window to switch to the Calendar view. 
   
   

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2. Click the Share Calendar button in the Share section of the ribbon.
   
   

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3. Click the To button.
   
   

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4. Type the name of the person to whom you would like to share your calendar, select that person’s name in the search results box, and click the To button.  Then click the OK button.
   
   

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5. Select “Full Details” and then click the Send button. 
   
   

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NEW OUTLOOK

1. Click “Calendar” icon in the left side panel
   
   

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2. Select “Share” in the top menu
   
   

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4. In Sharing and Permissions, enter to email of the user you are sharing the calendar with
   
   

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3. Choose the permissions the user will have with the shared calendar
   - Select “Can view all details”
   
   

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4. Click “Share” to send invitation to share calendar
   
   

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Set a specific meeting as private

1. Click the Calendar icon in the lower-left corner of the Outlook window to switch to the Calendar view. 
   
   

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2. Double-click the meeting title to open the meeting properties.  Select the Private button and click the Save & Close button
   
   

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Add a shared calendar

LEGACY OUTLOOK

1. Click the Calendar icon in the lower-left corner of the Outlook window to switch to the Calendar view. 
   
   

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2. Right-click on "Other Calendars", select Add Calendar, and then select Open Shared Calendar...
   
   

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3. Click the Name button
   
   

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4. Type the name of the person whose calendar you would like to add, select that person’s name in the search results box, and click the OK button. 
   
   

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Click the OK button. 

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NEW OUTLOOK

1. Once invited, you will recieve email that calendar has been shared with you
   
   

2. Click “Calendar” icon in the left side panel
   
   

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3. Locate People’s Calendar section, newly shared calendar will be found there
   
   

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4. If the calendar does not show, click “Show All”
   
   

5. Once the calendar shows, select to show the shared calendar of choice
   
   

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   Note: it may take a few minutes for shared calendar events to show up in your calendar.

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