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To launch your meeting, simply click on the meeting you created, then click “Start Meeting” (if you enabled participants to be able to join before host, you may need to click on “Join meeting” as the meeting may have already begun). A new window will pop up, prompting you to start the Zoom software, or to download it, if you have not already done so. Click the “Launch Application” button to begin the session.
Note:the The “basic” Zoom license has a 40-minute limit for meetings with more than two participants (can host up to 300). There is no limit for one-on-more meetingsthe Zoom pro license.
In-meeting Functions
Once you launch your meeting, a new meeting window will pop up. The main meeting window displays 1.) the current video feed of whoever is speaking, or 2.) the computer screen of the active participant (if Screen Share is enabled). Options along the bottom toolbar allow you to:
Mute: mute your own or (if you are the host) participants’ audio feed
Start Video: enable/disable your video output
Security:
Lock Meeting: prevents other participants from joining the meeting
Enable Waiting Room: places participants trying to join the meeting in a holding space for host/co-hosts to approve/reject
Allow Participants to:
Share Screen: see “Share Screen” below
Chat: see “Chat” below
Rename Themselves: participants can change how their names appear in the meeting
Remove Participant: provides list of participants to remove from the meeting (note that co-hosts cannot be removed)
Manage Participants: opens a pop-up window listing all participants. From here, you can mute participants, disable video, prevent other participants from sharing their screens, and lock the meeting so no new participants can enter.
Share Screen: allows you to either share your full desktop, or only specific windows
Shared Screen Features: Once you have shared your screen you can annotate the screen using the “Mouse”, “Draw”, “Spotlight”, and “Clear” functions.
The host can choose to disable participant annotations if desired (this option can be found under the “More” drop down box)
You can also share any iPhone/iPad using iOS mirroring
Chat: allows you to text chat with either specific participants or with the entire group in a separate window
Record: enables/disables the ability to record the meeting (this can be set in your account).
Zoom recordings can be saved to your computer or to the cloud. Recordings can be uploaded to CCLE Bruin Learn sites regardless of where the recording is stored (your computer or the cloud), though the cloud option offers a simpler workflow. See this page for instructions on embedding your Zoom cloud recordings to CCLE.
Share: share any content, including video clips with audio
Breakout Rooms: activate video breakout rooms for small groups (useful for assigning collaborative exercises to students)
Reactions: allows participants to “clap” or “give a thumbs up” via emoji, which appears in their designated window
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If you wish to ensure that office hours are held one-on-one between you and a student, Waiting Rooms are enabled on your Zoom account by default. If you have turned it off, you can re-enable it by going to https://ucla.zoom.us and logging in as usual. Launch Zoom to start the application. In the upper corner of your Zoom screen you will see a small black gear icon labeled Settings. Click on the Settings icon and at the bottom of the page titled General is a blue link that says Enable Advanced Features. Click on the Enable Advanced Features link, and then scroll down until you see the option Waiting Room. Switch it to be on if need be; it should change from gray to blue. Now, when students join your recurring office hours, they will enter a waiting room and will wait there until you approve them entry.
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Choose from other options by clicking “Edit options.”
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Zoom Outside of Bruin Learn
You can also use Zoom outside of Bruin Learn. Simply Simply go to https://ucla.zoom.us, login as usual, and start your Zoom application. A A window will prompt you to start a meeting, schedule a meeting for a future date, or join a meeting already in progress. You can invite participants from within the application, either by email, by IM, or by sending them your Zoom Meeting ID number, which they can input into their own Zoom application and join on their end.